Starting up work with
To use the software
you will need to make certain initial settings.
Then the software
is up and running. Now you will need to enter the parameters without which
it will be impossible to send or receive messages. You will need to find
out this information from your Internet provider (supplier of Internet
services). It is individual to every user.
the software the database will be located by default in the same directory
as the program. You can move it to any other directory and reset the path
in the Preferences menu.
and starting the software select Preferences from the Main menu.
The Settings dialog
is then displayed.
can store information on many e-mail accounts. Enter the so-called electronic
mail server connection profile fields:
Name - Enter
your real name here. It is placed in the From field of your outgoing mail
messages, along with your return address.
ID Used - type
your login name for this account.
Enter your return address here.
Smtp server -
here you enter the name of the outgoing mail server. To send mail, a computer
with an SMTP (Simple Mail Transfer Protocol) server program is necessary.
You need not have a login on this computer, but you must have access to
it through your network. Otherwise, specify the name of the computer that
you want to use as your SMTP server.
You will need to
receive this information from your provider (ISP). It is individual to
Pop3 - name of
the incoming mail server. To receive mail with eMail Commander, you must
have an account on a computer that runs a Post Office Protocol version
3 (POP3) server.
SMTP port - usually
POP3 port - usually
Password – your
email account password
You can enter several
such profiles into the software. The profile where you place the cursor
mark will be the active one where you will be receiving and from which
you will be sending messages. In case you need to receive mail at another
external mailbox, just add the new profile or select one from the list.
Thus, if you need to receive mail from different providers (ISP) you can
check it without entering the user's name and password repeatedly by simply
placing the cursor mark on the right line.
Then set the following
parameters to send and receive mail. Let's start from the top
and database path
messages define the path to the directory where you are going to store
the attachments. Never open attachments received from unfamiliar sources.
First check the directory with the attachments using an anti-virus program
before you open the files.
Select the path to
the database. You can locate it in any directory on your computer's hard
drive. By default the database will be located in the same directory with
the mail software.
If the "show headers"
option is selected, system information will appear in the "view messages"
In order for outsiders
not to be able to use your server the server usually requires authorization
before mail is sent. Enter this option if your server requires user identification.
The program supports
various national message codings. This means you'll be able to maintain
correspondence in almost any language.
This option is required
to select the coding of messages being sent. You will need to select the
appropriate coding for various national languages.
from the server
If this option is
highlighted then even if you have read messages they will physically stay
on the server and not be deleted.
Load headers only
According to our
experts the majority of spam mail is deleted by users on the basis of subject
of the message. The text of such messages is not even read. Thus, there
is no sense in copying such messages from a server to a local computer.
The eMail Commander
system is capable of limiting the size of copied messages and even allows
you to copy the message headers alone. If the header of such large messages
is of no interest to you it can be deleted from the server without being
copied to your computer. If it is the message you are waiting for the software
will copy the remaining part of it at your request.
Load only N..
kBytes from each message
are too large but you need to read all your mail at once. To be able to
do this you can enter a limit on the size of the message and just load
the headers first and only then load the selected messages you need to
A message consists
of two parts: systemic data and the body of the message. The first part
contains the subject of the message, the recipient's address, the date
and other system fields.
The body of the message
contains both the text and the coded attachments to the letter. This can
be either files, programs or html documents.
The software provides
filtering capability for both messages already received and messages which
are only on the server for the time being.
For this use the
Use the anti-spam filter
for all message subject fields
In the second case
messages are filtered based on headers and can be missed, i.e. the software
will move on to the next message or it will be deleted from the server
immediately without being loaded. This is a useful option in filtering
Use the anti-spam filter
for selected fields of message subject fields
The other filter
is used for messages already received and allows you to process information
received, for example, add data to the address book or automatically prepare
replies based on a preset template.
For this use the
options help the user to tune useful functions.
Use the filter immediately
after receiving messages
Use the filter for new
Check for mail every
If you enter a number
in this field, Mail Commander checks your POP server for new mail at regular
intervals and transfers any mail addressed to you to your PC.
The number you enter
specifies the number of minutes between checks of the POP server. This
option only works when Mail Commander is running.
Keep copies of
If this option is
on, a copy of each sent message is kept in the Out mailbox (their summaries
are marked with an "S" in the Status column of the Out mailbox window).
If this option is off, Mail Commander moves outgoing messages to the Trash
mailbox after they are sent.
The next page contains
letter signature and greetings settings. You can use the following macrolanguage.
The character [FieldName] means that a certain phrase from the address
book database will be inserted in this place.
This option applies
if you are using a message as a template for the mailing list using the
address book of the program. Thus, if you want to send a personalized message
to thousands of people from your mailing list, select them from your address
book with a button in the "create new message" window and then create the
If this option is
on, Mail Commander automatically attaches your signature to the end of
On the mime type
last page you can set the needed application (program) which is going to
open each type of file.
Checking For and Receiving
To receive messages:
The POP server
is the machine where your mail is received and stored until it is transferred
to the Mail Commander program on your PC. Your POP server account is specified
in the General setting in the Preferences dialog (Tools / Preferences menu).
Set the connection profile
- see previous paragraph on settings
Select the Check Mail
menu. The receiving message indicator will appear.
The list of recent incoming
messages will appear in the received messages window
There are two methods
to check your designated POP server to see if you have new mail. One method
is automatic and the other is manual.
Mail Commander automatically
checks for mail if you tell it how often to do so. From the Tools
menu, select Preferences... Then select Checking Mail. The Checking
Mail settings include an option entitled Check for mail every N minute(s).
Type in a value and
Mail Commander automatically checks for mail at the desired interval whenever
it is running. For example, if you type in 50, Mail Commander will check
for mail every 50 minutes.
If the In mailbox
is not already open, select In from the Mailbox menu.
Unread messages are
designated by a bullet (.) in the far left column of the message
summary. Double-click anywhere on a message summary to open the message.
Incoming messages are saved indefinitely in the In mailbox until
they are deleted or transferred to another mailbox.
You may check for
mail manually at any time by selecting Check Mail from the File
A Progress window
is displayed momentarily at the top of the screen as the POP server is
checked. If there is a problem reaching the POP server, an error message
alert is displayed. To rectify the problem, review the POP server field
in the Preferences dialog for correctness.
If there is no mail
waiting at your account on the POP server, the “No New Mail” alert is displayed.
Click OK. You may check for mail again later.
If there is new mail,
it is transferred automatically from the POP server to Mail Commander
on your PC. A progress window is displayed at the top of your screen allowing
you to monitor the mail transfer.
Mail arrives in the
mailbox. Unread messages in the In mailbox are designated by a bullet (.)
in the far left column of the message summary. Double-click anywhere on
a message summary to open the message. Incoming messages are saved indefinitely
in the In mailbox until they are deleted or transferred to another
Stopping a Mail Check
If you want to
stop a mail check in the middle (because it is taking longer than anticipated),
click the Stop button in the progress window.
Viewing Electronic Messages
land in the inbox or the mailbox determined for them by the filter. You
can move the selected messages to another mailbox using the transfer button.
You may also select
different interface layout:
The program provides
several options for the message viewing interface.
To open a mailbox,
select the desired mailbox from the list of mailboxes under the Mailbox
The mailbox window
is then displayed.
To view the text
of the message double click the mouse on the message. A view window will
appear. The sender's address will appear at the top. If the "Preferences"
program settings set the "show headers" option systems information will
be shown during viewing. If not then this information will not be shown.
Two viewing modes
format has become widespread lately. However, such messages are large
and may contain dangerous viruses. Ordinary text messages are more compact
and are much more likely to be read by your clients and perspective business
clients. Many clients simply do not support this new standard.
viewing the initial
text of the message
viewing in html format
Down at the bottom
of the window are the attachments. To view press the "Attachments" button.
You will see the path to the location of the attachment. The path to the
attachment can be set under the program's general settings.
If any messages are
stored in the mailbox, they are listed as individual message summaries.
Each message summary is divided into six columns: Status (S), Sender (Who),
Date, Size (K), and Subject.
Each message summary
is divided into six columns: Status (S), Size (K), Who (Sender/Recipient),
When (Date - Time), and Subject.
The Status column
displays the message status, which is one of the following:
The "Who" column
shows the sender of the message (for incoming messages) or the recipient
or intended recipient (for outgoing messages).
||The message has
not been read (all mailboxes except Out),
or is queueable
but has not been queued (Out mailbox only).
||The message has
been read (all mailboxes except Out),
or is not yet able
to be queued because it has no recipients (Out mailbox only).
||Reply has been chosen
for the message.
||The message has
been sent (outgoing messages only).
column displays the date and time the message was sent, or, for timed messages,
the date and time the message is scheduled to be sent.
column displays the subject of the message. The sender originally typed
this information into the message header, but it can be modified by you
(see the "Editing Message Subjects" section).
It is possible to
sort the message summaries in a mailbox window according to the contents
of any of the message summary columns. To do this, first open the mailbox
to be sorted, then select the appropriate command from the Sort submenu
under the Edit menu. The messages are sorted when the mouse button is released.
Mail Commander sorts in ascending order; the smallest item first.
Reply. Answering a message
Select any message
and press the "Reply" button. A new message window will appear with the
text of the previous message.
The original sender's
address automatically placed in the To: field of the header. The original
sender's text is also automatically included at the beginning of the reply
message (prefixed by ">" at the beginning of each line). This text may
be edited or deleted as needed. Additional text may be entered into the
reply just as in any outgoing message. The reply can then be saved for
further changes, or simply sent.
An incoming message
for which the Reply command has been used is identified by an "R" in its
Forward. Transferring messages
to a different mailbox
Messages may be
transferred between any two mailboxes. For any current message, select
the mailbox to which the message should be transferred from the Transfer
menu. The message is transferred from its previous location to the selected
Highlight the message
with the following keys:
Press the "Transfer"
button and select the mailbox to which you want to transfer the message.
Deleting a message
A message can be
deleted both inside the program and on the server with the help of the
corresponding keys and menu items. For any current message, choose Delete
from the Message menu. After being deleted in the program the messages
first go to the Trash Box. The Trash Box can be emptied with the "Delete
Creating New Messages. Sending
To send a new outgoing
message select the "New Message" from the File menu.
Shift + arrow;
Shift + Page Up / Page
Shift + left mouse button;
Ctrl + left mouse button.
A new message window
An outgoing message
is a message you send to someone else. A message consists of two parts:
message header and the body of the message. The first part contains
the subject of the message, the recipient's address, the date and other
The body of the
message contains both the text and the coded attachments to the letter.
They can be either files, programs or html documents.
headers consist of fields: To, Subject, Cc, Bcc and Attachments.
Type the electronic
address to which you want to send the message in the "To" field.
There are also two additional fields to type in the "bcc" blind
copy address and the "cc" ordinary copy address. In the case of
bcc you need to send the letter to several addresses at the same time.
Just enter the addresses in a sequence, separated by a comma. The recipients
will only see the address of the first recipient. As a rule providers limit
the use of this sending method to 10-20 addresses.
To move the insertion
point from field to field, press the [tab] key or click in the desired
field with the mouse. When entering information into the fields, you can
use the standard Windows text-editing tools provided under the Edit menu.
Here is a brief
description of the intended contents of each field:
The intended recipient's
e-mail address, or a mailing list you have. Multiple addresses are allowed,
but must be separated by commas.
The e-mail address
of the person to whom a copy of the message is to be sent. Multiple addresses
are allowed but must be separated by commas. This field may be left blank.
"Blind" carbon copy.
Like addresses listed in the Cc: field, addresses listed here receive copies
of the message. Unlike addresses listed in the Cc: field, addresses listed
here do not appear in the message header of the recipients. This is useful
when you want to send a copy of a message to someone without everyone else
knowing you did so. Multiple addresses are allowed but must be separated
by commas. This field can be left blank.
Type in the subject
of your message.
Brief text indicating
the contents of the message. This field can be left blank.
Message Text (Message
After filling in
the fields, move the insertion point to the space below the message header.
Message text - you
can enter it in standard text format or html format. Select the text or
html message format. Be careful, it is highly recommended to use the most
basic format and attach complex letters to the message since many users
may not have software capable of supporting html. The text message is typed
into the text window.
of documents being sent along with the message.
Any file can be attached
to and sent with a Mail Commander message.
An attachment can
be added by pressing the "Attach" button in the lower part of the screen.
The Attach file dialog
is displayed. Once the desired file is located, select it and click on
the OK button to attach the file to the message.
can be added to a single letter. After that press the "Save" button. Then
press the "Send" button. The message will be sent and saved in the outbox.
Saving an Outgoing
Message for Later Changes
Sometimes it is convenient
to save an outgoing message either as a safeguard when typing long messages,
or so you can return to it later to edit or add more text.
The outbox can be
accessed through the mailbox menu item. All messages sent can be viewed
in this mailbox.
A message can be
created and saved without sending it right away. To save the message while
the outgoing message window is open, select Save from the File
menu. In the future it can be opened and edited. Only unsent messages can
be edited. Sent messages are not subject to editing. However, you can use
the "Send Again" button and the software will create an exact copy of the
selected message, which you will be able to edit.
Address book -
program's address book contains information about your recipients or mailing
Sending a message
Select a message
and press the "Send" button or Select Send Immediately from the
menu to immediately send a current message. A message sending dialog box
will appear. You will only be able to send an unsent message. Sent messages
will need to be created again using the "Send Again" button. Many servers
require identification, so before sending mail you will need to check mail
with the help of the "Check Mail" menu item and use the special "Preferences"
Standard messages and mailing
You can send a
message to one or several addresses. To do this type in several addresses
separating them by a comma. You can select them from the address book instead
of typing them in by hand.
– to send a standard email message.
– if you want to send one message to multiple recipients.
A new message creation
and editing window will appear again. Inside this window select the way
you want to send the message (the usual way or using a mailing list) using
the Save button. In the first case the addresses you need to send the letter
to will be listed separated by a comma. This option is faster from the
sending perspective because the message is sent to the server once. In
the second case, the name of the mailing list, which the messages will
be sent to, will be specified. This means that the program will send a
separate letter to each of the addresses and the recipient will not see
the addresses of the other recipient of the letter. In the first case the
whole list of addresses will be available to the recipient. The second
method provides another advantage - you will be able to personalize letters,
i.e. use any of the fields of the address book to create messages (see
the sample of a prepared letter in the program). The address book can be
both filed manually or imported form outside.
To do this select Mailing
– to send a standard email message.
– if you want to send one message to multiple recipients.
Press the "Address Book"
Select several addresses
using the "Select E-Mail" highlighting button then press the "OK Select"
button (select a message for mailing).
You can use the following
macrolanguage. The character [FieldName] means that a certain phrase from
the address book database will be inserted in this place.
This option will
be used if you are using a message as a template for the mailing list using
the address book of the program. Thus, if you want to send a personalized
message to thousands of people from your mailing list, select them from
your address book with a button in the Create New Message window and create
the needed template.
Using the address book
to send messages.
The program's address
books are a set of text format files. Each file contains information about
one book or mailing list. The same address may be contained in several
different address books. You can create a new address book, edit or delete
an existing book. Use the upper panel for this. For a newly created address
book a file will be created with its name shown at the bottom. Having selected
the needed address book for editing you will get the list of addresses
in it on the screen.
The software can
have a virtually unlimited number of address books stored in separate files.
The software's address book data base is maintained in .dbf format so it
can be easily recognized and used by other applications, for example, Excel.
Another import function
allows you to connect your corporate data base with the electronic mail
exchange system. Thus, if you already have your address book data in MS
Excel format you can store the data as a text delimited file or in .dbf
format and then import into any Mail Commander address book. The
software has an overlapping e-mail delete function.
There are two modes
for viewing: form mode and table mode. Data can be entered and edited only
in form mode. In this mode a number of fields will be shown which may be
needed to record data on the addressee.
To enter data into
the fields press "^" to edit, "+" to add and "-" to
delete. After you finish entering data press arrow to save it and "cross"
to delete it.
Any addresses which
have been entered can be added to another address book. To do this highlight
the address in the table view mode and select from the name of the list
where you want the address to be saved then press the "Add" button.
Otherwise you can
save them as a new address book. To do this press "Save As".
A filter can be used
to search for and select addresses. Press the filter button and type in
the parameters. The filter can be set for a complete match or for content
of a value. After the filter is applied only addresses that fit its parameters
will be shown. To remove the filter you will need either to press the filter
button again and clear all the parameters or close the form and open it
again. You can delete duplicates or block addresses contained in the deletion
list. Select the address list from the menu item and press the block key.
Finding Text Within Messages
incorporates a Find function that searches for specific text within a single
message, and multiple messages for selected mailboxes. To display the Find
submenu of commands, select Find from the Edit menu.
Finding Text Within
To search for text
within a single message, open the message and make sure it is current.
Then, select Find from the Edit menu and select the Find command from the
submenu. The Find dialog is displayed, with the blinking insertion point
located in the text field.
Type the text you
want to find in the text field. When finished entering the desired text,
click the Find button.
Starting at the beginning
of the open message, Mail Commander searches the current message for the
specified text. If no match is found, the not found alert is displayed.
To continue searching
in the same message for the next occurrence of the text, click the Find
button in the Find dialog, or select the Find Again (F3) command
from the Edit menu. These commands are equivalent and limit the search
to the same message. Repeating these commands cycles through the matches
in the open message only.
Normally, Mail Commander
ignores capitalization when searching. If you want Mail Commander to consider
capitalization when searching, check the Match Case option in the Find
dialog. When this option is checked, Mail Commander searches for exact
matches of character strings, including any capitalization.
Signature and Templates
Commander makes it possible to arrange replies based on preset templates
and provides for email processing of requests.
use signature text at the end of every message you send.
use these templates and signature text in a message editor window.
Filters and message processing.
or template and press insert button.
Filtering incoming messages.
In the previous
section we described address book filters. The software also has filters
against external messages.
allows automatic sorting of incoming messages based on preset criteria
and their placement in individual folders or mailboxes where they can be
viewed at a later time. In such a system only those folders can be viewed,
for example, where only the most important messages are directed. The mail
filter processes incoming messages based on header fields, for example,
using the sender's address or the content of the Subject field. Advanced
filters can be applied both to any field of the message header or the body
of the message itself.
The options can be
set in such a way that they will work after each message is received. The
filter can also be used manually. Use the "Add", "Delete" or "Edit" rules.
Then indicate which
word the message subject field should contain or an address to filter messages.
By filtering, a message can be moved to a specified mailbox.
You can filter data
depending on the subject of the message and text, contained in it.
You can consistently
impose different filters on the same mailbox.
actions are available:
You can also process
the text of the message to process fields, e.g. if there is a form to complete
on the Internet so that the completed fields get put into your address
book database automatically.
drafting a reply;
forwarding a message;
making an addition to
an address book;
deleting an entry from
an address book;
placing an entry on
the deletion list;
A field identification
algorithm can be specified in a special setting mode.
The rule may be temporarily
blocked. The rule can be used by pressing the "Apply" or "Apply This" button.
The progress bar will reflect performance process.
Preliminary server filtering
of messages prior to receipt. Spam protection.
To solve the "junk
mail" problem Mail Commander uses a filtering, exclusion data
base support and anti-spam filtering functions, which automatically delete
unwanted electronic messages as they are received. It is very important
that the software is able to filter and delete unneeded messages right
at the server before they are downloaded into your local computer. Even
if your smtp server already has filtering and anti-spam protection capability,
software can become an additional obstacle for undesirable messages.
The preliminary filter
is designed to filter messages right on the server before their loading.
Here you can enter a list of key words so that if they appear in the headers
field the message will be neglected or deleted depending on the program
settings. The filter performs an exclusive function, i.e. you either enter
a list of undesirable addresses or message subjects which should preclude
their receipt or any other header field.
Mailboxes. Editing mailbox
Mailboxes and mail
folders provide a structured way for Mail Commander users to organize received
messages. The Mailboxes window allows you to create new mailboxes and folders
and to remove and rename them. You may also want to move mailboxes and
folders from one folder to another one.
Clicking on any of
the mailboxes in a list opens that mailbox window on the screen. Individual
messages can be selected, opened, and otherwise manipulated from there.
By default the program
contains only three mailboxes:
The names assigned
to mailboxes can be edited in the program, i.e. you can delete or move
them, etc. The list of entered mailboxes is shown in the main menu.
In - where received
messages are stored;
Out - where sent
messages are stored;
Trash - where
deleted messages are stored.
When you select a
mailbox from the main menu it will show the list of messages corresponding
to that mailbox.
Creating a Mailbox
To create a new mailbox,
select New... from the Mailbox menu. The New Mailbox Dialog
Type in the new mailbox
name and click OK. The mailbox is created and added to the Mailbox
and Transfer menus.
You can also create
mailboxes using the Mailboxes window under the Tools menu
Creating a Mail
Mail Commander allows
you to create mail folders in which you may keep one or more mailboxes
and even other subfolders that hold additional mailboxes. In other words,
not only can mailboxes be organized into folders, but folders can be contained
one within another.
To create a new mail
folder, select New... from the Mailbox menu. The New Mailbox
Dialog is displayed. Type the name of the new mail folder and check the
it a Folder option. Click OK to create the folder.
Creating a Mailbox
Within a Folder
To create a new mailbox
within a particular folder, select that folder from under the Mailbox
menu and choose New... from the submenu that is displayed. The New
Mailbox Dialog is displayed. Type in the new mailbox name and click OK.
The mailbox is created and added to the Mailbox and Transfer menus. You
can also create subfolders in the same manner. Just check the Make it
a Folder option.
You can import
an address from an outside file in .dbf format or from a text with a line
break file. To do this select the file to be imported and indicate
the break. Then use the mouse to highlight a field in the right and left
panel and press the downward arrow button. The match will be made and shown
in the bottom list. and so on… match the next imported field. After you
match the fields press the "Import" key. The "Import Completed" sign will
come up upon completion.
Deletion list. The list of
has a deletion list database of words and addresses of users whose letters
should not be sent under any circumstances, even if they subscribe to your
The excluded addresses
list is input into the address book similarly to data (see item). This
data can also be imported from a text or a .dbf file. To activate the list
(i.e. to use it) press the "Block" button.
This is a convenient
location for you to keep a list of individuals who have requested to be
excluded from your mailings. Entries should be formatted as e-mail addresses,
such as: vista @ softwarea.com. An entire group can also be de-selected.
For example, if you wish to exclude all contacts with e-mail addresses
at softwarea.com, enter: softwarea.com
If used skillfully,
e-mail can provide another efficient tool for promoting your web server
on the Internet. You can offer interested visitors of your server to sign-up
for special mailing list informing them about site updates and new materials
posted on it. The distribution will remind the subscribers about your server
and increase the number of return visits.
Every time you receive
a request to subscribe to your web-based news site the software will not
just simply add the electronic mail address and name to the address book,
but also a multitude of other fields, for example, the name of the company,
name of the product it is interested in, comments, etc.
Special web forms,
voting, polls, and online forums can be an effective tool in getting feedback
from your existing or potential clients. You will be able to determine
which area brought in visitors who did not just limit themselves to a passive
site visit but provided valuable information, opinions and requests for
you and entered into an interactive dialog.
Being able to collect
marketing information allows you to properly allocate the company's resources,
and accurately position it on the market. This will ultimately yield tangible
benefits in terms of cost reduction and/or increased sales. If your website
enables you to collect statistical data on potential customers, their description,
preferences and tastes, you will definitely save money on opinion polls,
telephone or other surveys.
The future content
of the site will need to be brought in line with the objectives and description
of the target group.
Processing files with the
Let's now suppose
you have these data stored in various files. The data may be in thousands
of similar files which have different structures.
Address: New York Telephone 900-1-421-25-33
In order to make
a database out of these files you will need to define the field and
In other words, you
need to figure out after which symbol a record or field value begins (in
our example the first field value comes after the Name symbol, and the
second one after the Telephone symbol, while the record is the sum total
of these two values).
A summary of major functions
a set of values defining the arrangement of fields in documents.
For example you know
that after the word "mailto:" should be a value for the email address,
then you can specify as a field identifier a character set like:
" mailto: ". Look
at the example "bizcard.cnd".
You can use the following
parameters to adjust a data search.
1) Field Name
- Enter any name you would like to give to the field.
2) Field Begin
- The symbol to identify the beginning of a field. Allows you to define
the set of symbols after which the value of the database field will follow.
3) Field End
- The Symbol to identify the end of a field. The field value will be located
in front of this symbol. In the bizcard.cnd example this parameter is "<".
Number - The identifier number inside one record if there are many
identifiers which are the same within a single record.
5) Number of symbols
- The number of symbols to extract. It can be used if there is a large
text after the field identifier.
6) Number of words
- The number of words to extract. You can enter the number of words which
are to be considered the field value after the Field Begin identifier.
7) Number of lines
- The number of lines after the Field Begin identifier of the field
to be extracted.
8) Line Number
- The number of the line after the Field Begin identifier of the
field to be analyzed.
- If this option is checked the program will search only for unique records.
Double click the mouse on this cell to initiate a unique record search.
For example, if you want your database to contain only unique emails, use
this field option.
The program also
enables you to search for email address and URL in any given part of a
To do this go into
Begin and choose
^Find@ - to
search for email
to search for URL
or right click the
mouse and choose the following options on your local menu
The same way you
can assign a sequential number to an email address or URL in
the document which is being scanned.
DB Maker will then
automatically find the web addresses you have requested in a document based
on @ and http:// symbols.
This option is highly
convenient when you need to make distribution lists for your partners or
Saving results. Exporting
In the registered
version you can save the results you have downloaded for subsequent use,
for example using electronic tables. To do this, select the appropriate
The field delimiter
defines the character separating the fields in a text file. By default
";" is used.
Press "Save results
into addressbook" or "Save results" to retain the data
which have been selected.
The resulting file
will look like this:
When you open the
file at a later time in MS Excel, make sure you choose the same delimiter
you used when the file was created. Data are more manageable in table format.
They can be more manageable, and can be more readily quantified and modified.
Before saving data
you can delete duplicate records by pressing the Remove Duplicates key
or use the filter key to perform filter functions.
In the former case
you should show the column numbers in which there are to be unique values,
and in the latter, the list of words which are exceptions. If these words
are included in the assigned fields of the database, the corresponding
records will be deleted from the resulting file. The filter will remove
all the records which contain the symbols which have been entered. Therefore,
if you enter aaaa into the filter, all the records containing these symbols
in the assigned field will be removed.
Find and Replace
Small changes must
frequently be made to databases. For example, you might need to remove
quotation marks, special symbols or otherwise modify the fields, for example
in the following way:
-> 9235523 etc.
Here the menu window
shows the initial value and the modification requested.
Records or fields?
Or the difference between
databases and a regular text documents.
The key terms for
any type of database are "Records" and "Fields". These are the features
which set databases apart from all other random information.
The record in a database
is a certain piece of information. There can be many records in a database.
The entire record consists of a number of separate fields.
Let's use an
example to illustrate these ideas.
For instance, you
write down the names of your friends in your note book (a paper planner
of daily agenda), as follows:
Name: Mike Telephone
Thus the Name
will be the first field in our database, Telephone the second field,
etc. The fields in databases must also be named. So, we will call the first
field Name, and the Telephone field 800-1-124-52-23
Name and Telephone
properties for John which will serve as records in our database.
Now let's see what
our data look like in terms of a computer database.
In this form, our
notepad information can be considered to be part of a database.
can be illustrated as the following table:
Now the information
is structured and can easily be printed out and read as a spreadsheet.
You will need to
remember these terms when working with databases as they are required to
make property settings in data processing systems.
Special features when analyzing
are special text files containing certain special symbols (tags), which
enable web browsers to display documents in a standard format.
The DB Maker operates
on the source code in such a way that to work with it you need to view
the source document, not the way it is displayed in the browser.
This can be done
with the key View Source or View Html Source of your Browser,
or View as Text in the DB Maker.
You now need to find
the information in this text that you would like to analyze. For example,
let's say you have found a value in the telephone field and a set of Telephone
are located in front of the values. Highlight and copy the
Ctrl + Ins and then place the field identifier in the Begin
by pressing Shift + Ins.
Mail Commander Menu Commands
This menu provides
basic file and mail program functions.
Open new message
Reply to the sender
of the current message.
Resend a message
rejected by the mail system. Be sure to fix whatever caused the problem
before you queue the message.
Save the message
in the Out mailbox and send it immediately.
Send Queued Messages
Send all messages
that have been queued for delivery.
Pick up new mail
from the POP server. The time in parentheses (if displayed) indicates the
next time Mail Commander will automatically check for mail.
Attach file(s) to
the current message.
Close the current
Save changes to
the contents of the topmost window. This applies to composition windows
Transfer the current
message to the Trash mailbox; also used for deleting messages from the
Print the current
Exit the Mail Commander
This menu provides
text editing and sorting tools.
Reverse the last
editing action performed on a piece of text.
text and place it on the clipboard.
Copy selected text
and place it on the clipboard.
Place contents of
clipboard at insertion point.
Select entire contents
of message or mailbox.
Search for designated
text or character string within message(s).
Sorts message summaries
in a mailbox. Hold down the [Shift] key to reverse the order of the sort.
This menu lets
you open a mailbox, or bring an open mailbox to the front.
Open mailbox where
incoming messages are stored until deleted or transferred to another mailbox.
Open mailbox where
messages you compose are stored, and where queued messages are held until
actually sent, and where copies of sent messages may be initially stored.
Display New Mailbox
dialog to create a new mailbox.
Mailboxes you create
are also displayed in this menu.
This menu lets
you transfer current message(s) to the selected mailbox.